How to Write
a Cover Letter with a simple and easy way

Write a cover letter. In this article, we are going to teach you how to write a cover letter in easy steps and simple cover letter, with headings and examples. How to write a
cover letter?

 You can write a cover
letter by using the following guidelines effectively and easily. Please don’t
be confused between a motivation letter and a cover letter. There is a huge
difference between a cover letter and a motivation letter, Cover letter is used
to explain how your job experience and skills are a good fit for an open
position that you are applying for. And motivation letter focuses on your
Interest, Personality, and reason for applying for the open position. There are
nine points that we have explained how to write a cover letter in easy and
simple ways.

 How to write a cover letter with
simple and easy steps:

𝟏.
𝐀𝐝𝐝𝐫𝐞𝐬𝐬
𝐚
𝐬𝐩𝐞𝐜𝐢𝐟𝐢𝐜
𝐩𝐞𝐫𝐬𝐨𝐧:

When you
find jobs or you are applying for any open position ads, it usually mentions
the points for contact, Such as the name of the person in case of applying for
PhD or Postdoc.  Address that person, for
example, Dear Professor. Dear Prof. Etc.

 𝟐.
𝐒𝐩𝐞𝐚𝐤
𝐭𝐡𝐚𝐭
𝐩𝐞𝐫𝐬𝐨𝐧’𝐬
𝐥𝐚𝐧𝐠𝐮𝐚𝐠𝐞:

Once you
started to write a cover letter to a specific person, always speak his
language, this will help to understand the term that person already knows
about. For example, keywords used by his/her research. You also need to use
those terms that were already mentioned in the advertisement. This will help to
make your letter resonate while reading. For instance, It is quite the same as
I will read a letter that specifies the terms big data, cyber security, and
software engineering.

 𝟑.
𝐐𝐮𝐚𝐧𝐭𝐢𝐟𝐲
𝐲𝐨𝐮𝐫
𝐟𝐢𝐭:

Things make
more sense when you use numbers, Try to use quantifiers when possible and focus
on outcomes instead of processes, For instance, You always try to skip the word
“I”, like I have 2 years of research experience in a company,
instead, you can say my 2 years of experience in big data company results in me
to help in 5 research paper.

 𝟒.
𝐌𝐚𝐤𝐞
𝐢𝐭
𝐜𝐨𝐦𝐩𝐞𝐥𝐥𝐢𝐧𝐠
𝐭𝐨
𝐫𝐞𝐚𝐝:

Before you
write a letter ask yourself why someone will read your 500 words cover letter.
What will engage him/her to read your whole letter? Once you start writing give
a soft and interesting word flow to your cover letter so that it will keep the
reader engaged to read your letter from one sentence to another sentence.

 𝟓.
𝐊𝐞𝐞𝐩
𝐢𝐭
𝐰𝐢𝐭𝐡𝐢𝐧
𝐨𝐧𝐞
𝐩𝐚𝐠𝐞:

Readers are
always busy they don’t have enough time to read lengthy letters nor do they
have enough time for complex letters. Keep it simple and write on one page with
easy and straight language. And use a maximum of two lines in longer sentences.

𝟔.
𝐒𝐭𝐚𝐭𝐞
𝐭𝐡𝐞
𝐩𝐮𝐫𝐩𝐨𝐬𝐞
𝐮𝐩𝐟𝐫𝐨𝐧𝐭:

Why we are
writing this letter? Always mention the purpose, For example, I am writing this
letter to express my interest (PhD position) available at your research
institute and it’s a decent line to start my career.

𝟕.
𝐃𝐨
𝐍𝐎𝐓
𝐜𝐨𝐦𝐩𝐥𝐚𝐢𝐧
𝐨𝐫
𝐛𝐥𝐚𝐦𝐞:

The language
of the letter should be positive and not blame or complain about anything.
Mention how your skills are a good fit for the advertised position. Do not
mention that you deserve that position and do not provide negative details
about your experience or company.

𝟖.
𝐏𝐫𝐨𝐨𝐟𝐫𝐞𝐚𝐝
𝐭𝐡𝐞
𝐥𝐞𝐭𝐭𝐞𝐫:

Once you
completed the letter please read it again and make sure there is no typing or
grammar mistake in the cover letter.

𝟗.
𝐃𝐨𝐧’𝐭
𝐦a𝐤𝐞
𝐢𝐭
𝐚
𝐜𝐨𝐩𝐲
𝐨𝐟
𝐲𝐨𝐮𝐫
𝐫𝐞𝐬𝐮𝐦𝐞:

A cover
letter is linked with your resume profile with the help of this you are
applying for an advertised position; your resume is only about you. This means
it’s about both you and the advertised position. Does not focus on the profile
but instead focus on demonstrating the link?

                                                                    Best of Luck

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